Technology Services will migrate data from the Texas A&M Health Google service on December 20 and will exclusively use the TAMU Google service at google.tamu.edu thereafter.

No action will be required on your part. Beginning Tuesday, December 20, 2022, at 10:00 p.m., access will no longer be available to the TAMU-Health Google service. After you return from the Winter Break, access data and services with the TAMU Google service only at google.tamu.edu.

You asked, and we listened. During the 2021 IT Strategic Planning Series, we received important feedback about minimizing the use of duplicate IT services offered by both TAMU and TAMU-Health. Further, the importance of using a single ID—the TAMU NetID—was imperative to simplify academic, research, and clinical experiences when accessing information resources.

The Texas A&M Health Google service is duplicative of the TAMU Google service at google.tamu.edu. The TAMU-Health Google service also lacks the ability to use the TAMU NetID and NetID password. Consolidation will provide a single system for shared collaborations with colleagues throughout the university and beyond, thereby facilitating improved productivity for Texas A&M Health members.

Along with the migration, a new Business Associates Agreement (BAA) is now in place for the TAMU Google service. This means that you may now store electronic protected health information (ePHI) in the TAMU Google service, whereas this was not possible with the TAMU-Health Google service. We encourage individuals considering storage of ePHI in the TAMU Google service to review Texas A&M Controls for Health Data Privacy and Security.

What Will Be Migrated

  • My Drive – Your personal data will be copied to a top-level folder named HSC-Google-Migrated-Data in the TAMU Google service
    • Please do not alter the contents of this folder during the migration
    • Internally owned permissions will be preserved with the data, including sharing to external collaborators
  • Team Drives / Shared Drives – Data for groups will be indicated by "health-" prefixes
  • Calendars – Will include individual and recurring events, attendees, attendee responses, reminders, and sharing permissions
    • Note: Event attachments will not be migrated
  • Contacts – Will include personal contacts and labels
    • Note: Starred contacts will not be migrated
  • Groups – Will be indicated by "health-" prefixes
  • Tasks – Recurring task dates will need to be updated

What Will Not Be Migrated

  • Gmail – The TAMU-Health Google service has not been used for official email; Texas A&M Gmail will not be affected since it is a separate service
  • Metadata – Including links to files/folders, version histories, and comments
  • Existing links to Meet video conferences – New links will be generated
  • Chat
  • Classroom
  • Sites

Important Notices about Links

  • Externally owned files/folders and sharing permissions will need to be relinked with collaborators outside of Texas A&M Health and Texas A&M University
  • Links to Drive files/folders will need to be recreated since the TAMU Google service will be the sole system following the migration
  • Forms will need to be relinked to spreadsheets that record responses

Contact the Health Technology Care Team if you have questions or concerns about the migration of the TAMU-Health Google service.

Thank you for partnering with Technology Services to maintain a secure and productive computing environment at Texas A&M Health.

Support Information

If you have any questions or need assistance, please contact Technology Services - Health.

Technology Services - Health
Texas A&M University
IT.tamu.edu/health | 979.436.0250 or 979.845.8300 (Option 2) | HealthTechCare@tamu.edu