Overview

Texas A&M Division of Information Technology Project Management Practices

As Texas A&M University is decentralized, several business units across the university have project management functions. The Texas A&M IT PMO is proud to partner with the Division of Student Affairs, Texas A&M Provost IT Office, The Texas A&M University System, as well as other project management functions within colleges and divisions across campus.

Requirements

The requirements for project management at Texas A&M are presented in state regulation and university policy:

TAC 216

  • Requires each state agency to institute, approve and publish a methodology that communicates an agency-wide approach for project management practices.
  • Requires each state agency to include in its agency strategic plan a description of the extent to which the agency uses its project management practices.
  • Presents criteria for project management practices.

SAP 29.01.03.M1.34

  • Provides guidelines to ensure that information resource projects are managed according to TAC 216.
  • Defines additional requirements specific to Texas A&M University.
  • References the definition of a Major Information Resources Project from Texas Government Code, Chapter 2054: Information Resources.

Texas A&M Internal Audit Reporting

The Texas A&M University System Internal Audit (TAMUS IA) function has requested a regular report on all Major Information Resource Projects (MIRPs). These projects have a clear set of criteria, as established by TAMUS IA:

  • Has development costs of $1 million or more.
  • Involves more than one System member.
  • Manages confidential data such as student grades, client credit card information, or personnel records.
  • Significantly alters work methods of core administrative and business processes and supports financial, personnel, or strategic decision-making.

Any project within Texas A&M University that qualifies as a MIRP, according to these definitions, should be reported to the Division of IT (according to Texas A&M Standard Administrative Procedure 29.01.03.M1.34). The division will then consolidate Texas A&M University MIRPs and report all to TAMUS IA through the Vice President for IT and Chief Information Officer.

Projects may be reported by contacting PMO@tamu.edu.

Methodology

The Division of IT developed a standard Project Management Methodology, according to the TAC 216 requirements and University Rules and SAPs. A consistent project management methodology, developed, endorsed, and used by the Division of IT for institution-wide IT projects can improve predictability, understanding and performance of our project initiatives. The project management methodology is based on the Project Management Institute’s approved standards that are accepted and widely utilized by the project management community in both business and education.

This methodology provides a minimal framework to assist project managers, as well as staff functioning as project managers, in the planning and execution of projects. Additionally, the methodology provides a repeatable and documented process for use in communicating a roadmap for both project team members and management.

This material is provided as reference and starting point for other campus organizations wishing to adopt a simple set of project management practices.

Tools and Templates