• Review and recommendation of clinical, health research, and health classroom technology applications to be procured and supported by Technology Services.
• Periodically assess satisfaction with technologies across Texas A&M Health through the use of surveys, focus groups, town halls, or any other form of input and assessment.
• Identify and facilitate Texas A&M Health strategic plan initiatives inclusive of digital health, research partnerships, and related strategies.
• Analyze the health technology portfolio to address duplication and identify opportunities for modernization for the purpose of reducing technical barriers to teaching and learning.
• Provide input to Texas A&M Health focused technology initiatives with periodic review of a project portfolio of initiatives.
• Identify and evaluate health technology policy issues in collaboration with University Risk and Compliance.
• Manage an annual strategic review process and event that encourages students, faculty, and staff to contribute innovative strategies for the purpose of advancing the Texas A&M Health Strategic Plan to enable the Texas A&M University and Texas A&M Health missions.
• Publish an executive report to the Texas A&M Health – Senior Vice President annually covering the strategic review process, committee progress, and presentation of IT alignment activities to the Texas A&M Health strategic plan.
• Receive business cases and proposals for classroom technologies to be deployed across Texas A&M Health using funding allotments by prioritizing classroom upgrades.
• Make funding requests for technology budget changes to executive leaders and relevant governance bodies within the University-Wide IT Governance program and from other governance bodies.
• Evaluate potential university-wide and institutional data systems projects in partnership with the Data Governance Committee that use generalized health science data, protected health information, personally identifiable information, or HIPAA regulated data.

Chairperson. A chairperson shall be elected during the July meeting of each year, serving a one-year term that begins during the September HTC meeting. In the case of the initial implementation of the IT Governance framework, a chair shall be elected during the September meeting.

Chair Elect. A chair elect shall be elected during the first meeting of each year. The chair elect acts as the co-chair for the committee and serves a one-year term that begins during the September HTC meeting, followed by a one-year term as the chair.

Member Terms. Each member shall serve a term of two years beginning in the month of September, depending upon scheduling, and ending in the month of May during the second year of membership, for a total attendance of six meetings in addition to related HTC events that occur during the term. The Chairperson shall request up to three members for a second term to enable continuity of membership in the committee.

Ex-Officio Members: The Chief of Staff & Associate Vice President for TAMU A&M Health shall serve as ex-officio members.

Meeting Procedures

Meeting frequency. A minimum of 6 meetings per year (up to 8 meetings where necessary) on the 3rd Monday of the month in February, March, April, September, October, and November. The committee will determine modifications to the meeting schedule as needed based on current activities. Meetings will be staggered to avoid conflict with other governance bodies.

Time Commitment. In addition to the scheduled meetings, members can expect to spend 2-4 hours between the quarterly meetings via correspondence methods reviewing related material and handling more routine matters via electronic methods utilized for decision-making. In order to operationally maintain a quarterly cadence, members are required to pre-read documents relating to issues prior to attending the meeting.

Meeting structure. The Office of the CIO will collect and confirm agenda items with the Chairperson and Co-Chairperson in advance of each meeting to ensure informed discussion of scheduled topics. Staff will be available to aid in the facilitation and documentation of the meetings.

Reporting. The Office of the CIO will report on decisions and maintain electronic communication mediums for distributing University-wide information for the HTC.

Documentation of proceedings. All meetings will have minutes of discussions, decisions, and action items that are published within 2 weeks of the proceeding.

Questions about IT Governance can be submitted to: itgovernance@tamu.edu