Google Storage Sustainability Project
Optimizing Google Workspace Storage at Texas A&M UniversityHigher education institutions, including Texas A&M University, no longer have access to unlimited, free storage in Google.
The Facts
Higher education institutions no longer have access to free, unlimited storage in Google. Texas A&M will continue to use Google Workspace, but will begin enforcing data storage quotas so the university can continue to provide this service to students, faculty and staff. More than 90% of our community will not need to make any changes to the way they use their Google Drive.
Project Overview
Google has announced significant changes to its Google Workspace for Education service and now offers a base amount of storage for a fixed fee with the option of purchasing additional storage as needed.
Technology Services recognizes the value and importance of Google Workspace storage, and access to My Drive, Shared Drives and all the other Google apps you are accustomed to using for collaboration will remain in place.
The Google Storage Sustainability Project team has gathered real-time data related to current campus usage to create a forecast of the anticipated storage space needed for our growing institution. This, coupled with input from university leadership, campus advisory groups and other stakeholders, has helped to prepare a phased approach as we transition to a paid service model.
See the full project timeline and detailsWhat Does This Mean For Me?
We have good news! Over 90% of our university community can continue using Google Drive as they do today, with no need to move files or purchase additional storage.
However, IF you exceed your quota in either your My Drive or a Shared Drive:
When Will The Changes Happen?
Changes will begin in May 2024, with notable project milestones listed below.
Unique storage quotas implemented
Unique storage quotas implemented for current My Drive and Shared Drives based on current usage plus a significant buffer to allow for growth. Standard quotas implemented for all new accounts based on role. Quotas will be sent to all campus members before they take effect.
Shared Drive management process is deployed
Shared Drive management process is deployed and departments/employees can purchase additional storage for Shared Drives in 10 TB increments.
How Can I Prepare?
While these changes will only have an immediate impact on a very small number of campus members, it is everyone's responsibility to actively reduce digital clutter and practice responsible data storage for future storage sustainabilty of the Texas A&M community.