• Develop, implement, maintain, and promote university-wide data management policies, standards, guidelines, and operating procedures for Institutional data assets.
• Advise on university-wide strategic objectives for data management including sourcing, distribution, maintenance, and quality of Institutional data assets.
• Advise on university-wide data management practices for decision making including data lakes, data warehouses, business intelligence strategies, metadata management, data stewardship programs, and related data management or governance platforms.
• Recommend plans and methods for assessing data management value and risk.
• Assist in enhancing Institutional data with consistent definitions and classifications according to data management standards and guidelines.
• Draft data policy, standards, and procedures for university data management and governance.
• Provide guidance on the appropriate protection and security of university data.
• Recommend projects and provide oversight for projects necessary to implement data quality efforts across data sources for reporting, data analysis, and the use of data to improve University decision-making.
• Form ad-hoc or working groups as needed to resolve data governance issues and/or collaborate with campus groups and IT governance committees to address data challenges.

Chairperson. A chairperson shall be elected during the first meeting of each year, serving a one-year term that begins during the September DGC meeting. In the case of the initial implementation of the IT Governance framework, a chair shall be elected during the September meeting.

Chair Elect. A chair elect shall be elected during the July meeting of each year. The chair elect acts as the co-chair for the committee and serves a one-year term that begins during the September DGC meeting, followed by a one-year term as the chair.

Member Terms. Each member shall serve a term of one year (unless designated for a two-year term) beginning in the month of September and ending in the month of July, for a total attendance of five meetings in addition to related DGC events that occur during the term. The chair elect may request up to five members for a second term to ensure continuity of experience in the committee.

Ex-Officio Members: The Chief Information Security Officer shall serve as an ex-officio member.

Meeting Procedures

Meeting Frequency. The DGC meets on the third Tuesday of September, November, February, April, and June. The committee will determine modifications to the meeting schedule as needed based on current activities.

Time Commitment. In addition to the scheduled meetings, members can expect to spend 4-6 hours between the meetings via correspondence methods reviewing related material and handling more routine matters via electronic methods utilized for decision-making.

Meeting Structure. The Office of the CIO will collect and confirm agenda items with the co-chairs and circulate agendas in advance of each meeting to ensure informed discussion of scheduled topics. Staff will be available to aid in the facilitation and documentation of the meetings. Robert’s Rules of Order will be the parliamentary authority.

Reporting. The Office of the CIO will report on decisions and maintain electronic communication mediums for distributing university-wide information for the DGC.

Documentation of Proceedings. All meetings will have minutes of discussions, decisions, and action items that are published within two weeks of the proceeding.

Voting. Each member shall have one vote counting toward a decision/vote, where a quorum is half of the permanent attending members. The chairperson shall have authority in deciding tied or failed votes/decisions.

Research and Supplemental Input Mechanisms. The committee may establish, at its discretion, operational groups, task forces, ITCoPs, or ITSsGs, as needed.

Committee Support. The Office of the CIO will provide administrative support.

Questions about IT Governance can be submitted to: itgovernance@tamu.edu.