The CSCC produces the following outputs, including, but not limited to:

• University-wide recommendations, strategies, and special reports for the EITC including:
  • IT funding strategies
  • Policy that sets precedent as received by the Security and Policies Committee (SPC)
  • IT strategic plans
  • IT principles
• Final decision on issues originating in the Research Technologies Committee (RTC), Enterprise Services Committee (ESC), and Student and Academic Technologies Committee (SATC) where EITC approval is not required.
• Recommendations on information risk, policy, and security to the SPC committee.*
• Requests to all other committees for the exploration of new IT opportunities, resolving IT issues and recommending courses of action related to the scope of a respective committee.
• Requests to all other ITG input bodies for presentations and reports on IT strategy, operations, plans, technical architecture, or policy matters from across the university.
• Requests to IT organizations across the university for presentation and reports on IT strategy, operations, plans, technical architecture, or policy matters from across the university.

* Each committee in the ITG framework is responsible for identifying and drafting IT policies relative to their scope with the intention of routing to the SPC. The CSCC drafts IT policies that do not fit within the scope of the other ITG framework committees (e.g., it will route policies in draft status for review by the SPC before submission to the Chief Information Officer (CIO)).

The CSCC receives the following inputs, including, but not limited to:

• Recommendations and decisions that are out of scope for the following committees:
  • Research Technologies Committee (RTC)
  • Enterprise Services Committee (ESC)
  • Security and Policies Committee (SPC)
  • Student and Academic Technologies Committee (SATC)
• Any recognized ITG input body.

• Vice President for IT and Chief Information Officer
• Chairperson – Enterprise Services Committee
• Chairperson – Student and Academic Technologies Committee
• Chairperson – Research Technologies Committee
• Chairperson – Data Governance Committee
• Chairperson – Service Experience Committee
• Chairperson – Health Technologies Committee
• Chairperson – Emerging and Innovative Technologies Committee

Chairperson. The Vice President for IT and Chief Information Officer serves as the chair for the CSCC.

Chair Elect. A chair elect shall be elected during the first meeting of each year. The chair elect acts as the co-chair for the committee and serves a one-year term that begins during the September CSCC meeting, followed by a one-year term as the chair.

Member Terms. Each member shall serve a term of one year (unless designated for a two-year term) beginning in the month of September and ending in the month of July, for a total attendance of five meetings in addition to related ESC events that occur during the term. The chair elect may request up to five members for a second term to ensure continuity of experience in the committee.

Ex-Officio Members: The Vice President for IT and Chief Information Officer, Vice President for Research, Chief Information Security Officer and Associate Vice President, and Chief Technology Officer shall serve as ex-officio members.

Meeting Procedures

Meeting frequency. The CSCC meets on the second Monday of September, October, November, December, January, February, March, April, May, and June. The committee will determine modifications to the meeting schedule as needed based on current activities.

Time Commitment. In addition to the scheduled meetings, members can expect to spend 2-4 hours between the quarterly meetings via correspondence methods reviewing related material and handling more routine matters via electronic methods utilized for decision-making. In order to operationally maintain a quarterly cadence, members are required to pre-read documents relating to issues prior to attending the meeting.

Meeting structure. The Office of the CIO will collect and confirm agenda items with the Chairperson and Co-Chairperson in advance of each meeting to ensure informed discussion of scheduled topics. Staff will be available to aid in the facilitation and documentation of the meetings.

Reporting. The Office of the CIO will report on decisions and maintain electronic communication mediums for distributing University-wide information for the CSCC.

Documentation of proceedings. All meetings will have minutes of discussions, decisions, and action items that are published within 2 weeks of the proceeding.

Questions about IT Governance can be submitted to itgovernance@tamu.edu